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Annual Timeline (2022-2023)

October 10/7: Call for Courses emailed to all course sponsoring departments and colleges
November

11/18: Call for Courses due 
December

Summer Session in communication with Departments and Colleges Managers to develop and finalize curriculum

12/9: Summer 2023 courses determined, listed at summer.ucsc.edu, and sent campus wide!

12:15: Departments and Colleges - add summer courses to their websites, planning process, and other documents
January

Month: 

  • Promote courses in winter classes and advising meetings!
  • Prerequisites & Restrictions information collected from Faculty, coordinated by Managers

1/31:

February

Month: 

  • Instructor availability and preferences collected
  • Summer Session schedules courses
March

Month: 
  • AHR sends Faculty and Lecturer appointment letters 
  • Faculty are attached to courses in AIS
  • Mandatory discussion sections scheduled by Summer Session Office
  • Departments, Colleges, and Summer Faculty asked to review schedule

3/1: Registration opens for high school students to be able to take summer classes

3/15:

  • Summer term active in Schedule of Classes
  • Registration opens for fall admits to be able to take summer classes
  • New courses must have CCI approval to be offered
April
Month: 
  • AHR sends GSI appointment letters as CCI approves
  • GSI are attached to courses in AIS as CCI approves
  • Promote courses in spring classes and advising meetings!
  • Information sessions on campus and online to provide students extensive info on summer courses, policies, costs, billing, financial aid, housing, support, accommodations, and more.
4/1: Registration opens for visitors, inactive UCSC students, and staff, to be able to take summer classes.
May

5/1: Enrollment opens for all students

5/15: Teaching Assistant allocation estimates sent, Department and College Managers begin submitting TA appointments

  • The TA estimate is derived from the sum of current enrollments (as of May 14) divided by 44. Departments use estimates to begin considering which classes to place TAships, and who might fill them. 

5/16: Initial low enrollment red flag email sent to departments and course instructors whose classes are below 8+ students needed in upper division course; 12+ in lower division

Textbooks:

  • Course readers for Session 1 to Copy Center due 
  • Orders for Session 1 textbooks to Bay Tree Campus Store
June 

6/1: TA allocations sent - Department and College Managers submit TA and Reader appointments

  • Session 1, 8wk, and 10wk allocations - to account for additional enrollments that take place between June 1 and June 26, the final allocation is 5% over the May 31 real enrollment number.  
  • Session 2 allocations will be recalculated again on July 1 to address any additional enrollments. 

6/7: TA appointment and Reader requests due

  • AHR sends TA appointment letters
  • AHR sends Reader appointment letters
  • GSIs - For any AI advancing to become TF, or TF graduating to become Lecturers, new title  information must be emailed to AHR at  ue-ahr@ucsc.edu
  • Summer will schedule optional discussion sections with TAs and instructors

6/8: Enrollment census for Session 1, 8wk, and 10wk course cancellation and TA allocation

  • 8+ students needed in upper division course; 12+ in lower division
  • Course cancellations made - Summer Session contacts faculty, departments, and students to support them in changing plans
  • 17 days before the start of instruction

6/26: 

  • Start of Summer Session 1, 8wk, and 10wk Instruction

Textbooks:

  • Visit ucsc.textbookx.com and log in with your CruzID. Click on your summer course and add the materials you would like students to have for class. 
July

7/1: Session 2 TA recalculation 

  • To account for any additional enrollments added from June 1 - July 1. 
  • Summer Session will contact affected departments directly to alert them to additional allocations. 

7/4: Fourth of July - no instruction, administrative holiday

7/13: Enrollment census for Session 2 course cancellation and TA allocation

  • 8+ students needed in upper division course; 12+ in lower division
  • Course cancellations made - Summer Session contacts faculty, departments, and students to support them in changing plans
  • 17 days before the start of instruction

7/31: Start of Summer Session 2 Instruction
September

9/1: End of Summer Quarter

9/7: Grades due for all courses, independent studies, and field studies, undergraduate and graduate level

9/7: Instructors and departments have access to evaluations in SETS