Annual Timeline (2019-2020)

October 10/21: Call for Courses sent
November

11/8: Call for online courses due 

11/27: Call for Courses due to Summer Session
(including online and Faculty-Led Study Abroad programs)  

December

12/2 - 12/13: Summer Session in communication with departments and colleges, curriculum design and development

12/16:

  • Curriculum finalized, posted, sent campus wide
  • Departments and Colleges - add summer courses to their sites and documents
January

Month: 

  • Prerequisites & Restrictions information collected
  • Promote Summer Session in your winter classes and advising meetings! 

1/13: New courses and course revisions due for CCI review

1/31: GSI Packets (CCI, via online form)

February

2/1: Instructor availability collected; scheduling begins

2/15:

  • New Lecturer Compliance Information (Summer Session doc)
March
3/2-6: AHR sends Faculty and Lecturer appointment letters by email

3/9-13: AHR sends GSI appointment letters by email (*pending CCI approval)

3/15: Summer term becomes active in Schedule of Classes

3/20: Responses accepting terms of appointment due back (or two weeks after receipt of letter)

Month: 
  • Scheduling courses and mandatory (enrollment required) discussion sections with instructors
  • Instructors attached to course in AIS: faculty attached if active, lecturers attached after compliance received, GSI attached after CCI approval
  • Promote Summer Session in spring classes and advising meetings! 
April
  • Registration opens for visitors, inactive UCSC students, fall admits, staff, etc. to activate summer enrollment option
  • Ice Cream Socials providing students extensive info on summer courses, policies, costs, billing, financial aid, housing, support and accommodations, and more.
May

5/1: Enrollment opens for all students!

5/15: Teaching Assistant allocation estimate sent to departments. Estimate is highly reliable, begin submitting TA appointment 

5/31:
 Enrollment census for course cancellation and final TA allocation

  • 8+ students needed in upper division course; 12+ in lower division
  • Course cancellations made - Summer Session contacts faculty, departments, and students to support them changing plans
  • Course readers for Session 1 to Copy Center due (submit 6-8 weeks before Session start) 
  • Orders for Session 1 textbooks to Bay Tree or The Literary Guillotine due (submit 6-8 weeks before Session start)
June 

6/1: Finalized TA allocations sent to departments

6/8: Finalized TA appointment submission due as soon as possible; AHR sends TA appointment letters

  • Departments and Colleges submit Reader appointments; AHR sends Reader appointment letters
  • GSIs - For any AI advancing to become TF, or TF graduating to become Lecturers, information due to AHR at ue-ahr@ucsc.edu 
  • Orders for Session 2 textbooks due to Bay Tree or The Literary Guillotine (submit 6-8 weeks before Session start)
  • Course readers for Session 2 due to Copy Center (submit 6-8 weeks before Session start)
  • Scheduling optional discussion sections with TAs and instructors

6/21: Summer Session and High School Summer University move in

6/22: Summer Session classes begin!

  • Online course faculty have the option to close enrollment after the end of the second day of instruction
July

7/18 - 7/26: Session 1 course evaluations open

7/20: Summer Edge move in

August

8/8 - 8/16: 8-week course evaluations open

8/22 - 8/30: Session 2 and 10-week course evaluations open

8/28: Summer Session classes end

8/29: Summer Session and Summer Edge move out

September

9/4: Grades due for all courses, independent studies, and field studies, undergraduate and graduate level

9/9: Departments have access to view evaluation in WDYT