Annual Timeline (2024-2025)

October 10/4: Call for Courses emailed to all course sponsoring departments and colleges
November

11/22: Call for Courses due 

December

Summer Session in communication with Departments and Colleges Managers to develop and finalize curriculum

12/6: Summer 2025 courses determined, listed at summer.ucsc.edu, and sent campus wide!

12/16: Departments and Colleges - add summer courses to their websites, planning process, and other documents

January

Promote courses in winter classes and advising meetings!

1/5:Deadline for Department/College to submit New Summer Courses and Summer Course Revisions in Curriculum Approval and Tracking (CAT) 

1/15: Deadline for Division to submit New Summer Courses and Summer Course Revisions to CCI

1/27: Class Notes Prerequisites & Restrictions information updated for course sponsoring department managers to approve

1/31

February

2/3: Scheduling form sent to all instructors

2/10: Scheduling form due from summer instructors

March
  • AHR begins sending  Faculty and Lecturer appointment letters
  • Faculty are attached to courses in AIS after accepting appointment letters
  • Mandatory discussion sections scheduled by Summer Session Office

3/4: Departments, Colleges, and Summer Faculty asked to review schedule

3/15:

April
  • AHR begins sending GSI appointment letters as CCI approves
  • GSI are attached to courses in AIS as CCI approves
  • Promote courses in spring classes and advising meetings!

4/1: Registration opens for summer-only visiting, incoming Summer Edge, and high school students to be able to take summer classes.

4/28: Initial Deadline  to submit Discussion Section requests

May

5/1: Enrollment opens for continuing UC Santa Cruz students (who took classes in the Spring) at 9 a.m. 

5/2: Enrollment opens for visiting summer-only and incoming students

5/12: Teaching Assistant allocation estimates sent. Departments and College Managers can add their TAs after they get their estimate.

  • The TA estimate is derived from the sum of current enrollments divided by 44. Departments use estimates to begin considering which classes to place TAships, and who might fill them. 

5/15: Initial low enrollment red flag email sent to departments and course instructors whose classes are below 8+ students needed in upper division course; 12+ in lower division

Textbooks:

June 

6/2: TA allocations calculated and sent to academic units.

  • Department and College Managers may submit TA and Reader Appointments
  • Session 1, 8wk, and 10wk allocationsto account for additional enrollments that take place between June 3 and June 23, the final allocation is 5% over the June 3 actual enrollment number.
  • Session 2 allocations will be recalculated again on July 1 to address any additional enrollments; any additional TAs may be used in session 2 only. 

6/6: TA appointment and Reader requests due 

  • AHR sends TA appointment letters
  • AHR sends Reader appointment letters
  • GSIs - For any AI advancing to become TF or TF graduating to become Lecturers, new title information must be emailed to AHR at  ue-ahr@ucsc.edu
  • Summer will schedule optional discussion sections with TAs and instructors

6/6 Enrollment census for Session 1, 8wk, and 10wk course cancellation 

  • 8+ students needed in upper division course; 12+ in lower division
  • Course cancellations made - Summer Session contacts faculty, departments, and students to support them in changing plans
  • 17 days before the start of instruction

6/23: 

  • Start of Summer Session 1, 8wk, and 10wk Instruction

Textbooks:

  • Visit ucsc.textbookx.com and log in with your CruzID. Click on your summer course and add the materials you would like students to have for class. 
July

7/1: Session 2 TAship allocations recalculated to address any additional enrollments

  • To account for any additional enrollments added from June 3 - July 1.
  • Summer Session will contact affected departments directly to alert them to additional allocations. 

7/4: Fourth of July - no instruction, administrative holiday

7/11: Session 1 Final Deadline TAs and Reader Hiring

7/11: Enrollment census for Session 2 course cancellation 

  • 8+ students needed in upper division course; 12+ in lower division
  • Course cancellations made - Summer Session contacts faculty, departments, and students to support them in changing plans
  • 17 days before the start of instruction

7/18: 8-Week Final Deadline TAs and Reader Hiring

7/28: Start of Summer Session 2 Instruction

7/31: Grades due for Session 1 courses

August

8/1: 10-Week  Final Deadline TAs and Reader Hiring

8/15: Session 2 Final Deadline TAs and Reader Hiring

8/21: Grades due for 8-Week courses

8/29: End of Summer Quarter

September

9/4: Grades due for Session 2 and 10-Week courses, independent studies, and field studies