Adds, Drops, & Withdraw from Course

UCSC Summer Session differs from the regular academic year and other UC campuses. Read through the following policies regarding adding, dropping, refunds, and deadline exceptions carefully.

Courseload

  • There is no credit minimum in summer.
  • There is a 15 credit maximum per session.
  • There is a 30 credit maximum for the entire summer.  

If you would like to exceed this maximum, you would need approval from your college adviser, who should email summer@ucsc.edu with permission. 

Summer Waitlist

  • Starting in 2020, Summer Session will be utilizing waitlists for the Summer Quarter. Waitlists will turn on May 1 for all classes and will turn off after the add deadline (for each session). If you are not automatically added before the waitlist shut off, unfortunately, you cannot take the class. 
  • As spots open up or course capacity is expanded, students are automatically added into the class according to their waitlist position. If students are not automatically being enrolled, it is usually due to a time conflict, unmet prerequisite, having already met the credit max, etc. 
  • Information on to enroll, edit or see your position on the waitlist can be found on the Register FAQ page (please note that some things will be different due to the remote nature of summer 2020).
  • Remember, over Summer Session, you must drop yourself from any class you enroll in, including those you are auto-enrolled in from the waitlist. You will NOT be dropped for not attending the first class meeting or for not paying. Visit the summer add/drop and request for "W" policies.

Adding Courses in Summer Session

  • There is no "Add by Petition" in summer; the deadline is firm. 
  • If you try to enroll in a summer class that you did not pass in spring, your portal will not let you enroll until the spring grade posts.  Permission codes do not override that. So please be patient - as soon as the spring grade posts, your portal will allow you to enroll in the summer course.
  • Are you exceeding the maximum ‘repeat’?  You will need college adviser approval to retake a course if you are exceeding allowable repeats.

Dropping Courses in Summer Session

  • YOU must officially drop your course by the deadline to avoid receiving an F or NP (No Pass) and being responsible for tuition and fees.
  • There are no automatic drops over summer
    • Even if you never attend class - you need to drop yourself
    • Even if you don't pay - you need to drop yourself
    • If you are eligible for UC Financial Aid but decline it, you must still DROP your classes to avoid paying for them. 
  • Instructors do not drop students in summer. There is no "Administrative Drop by Instructor" in summer; the deadline is firm. 
  • The Summer Session Staff cannot drop you from your classes either.
  • You must drop them using your Student Portal (my.ucsc.edu).

Failure to drop your course will result in billing you full tuition and fees. 

  • If you drop a course, a refund can be given based on the date on which the course is dropped, if you meet the deadlines.  

To Request a W from a Summer Course(es)

After the drop deadline has passed, you may withdraw from a class by filing a Request for "W" form. You cannot request a "W" in a class through your portal.

Please note:

  • There are no tuition refunds for a request for "W" - you are responsible for full tuition and campus fee. 
  • Once you submit your Request for "W" form, you cannot rescind.
  • Request for "W" forms are not processed after the deadline specified in the Summer Session Calendar.
  • When you withdraw from a course, a (W) grade appears on your transcript. It will not be calculated in your GPA and cannot be removed. This may impact academic standing and may jeopardize your Financial Aid. Some graduate programs may not look favorably on W notations.
  • There are, however, times when withdrawing from a class is a very good choice. Consult with an adviser at your college about the benefits and drawbacks of withdrawing from a course.

To Request a "W" Grade we are now using DocuSign:

  1. You will be required to authenticate your form. An email will come to your UCSC email to complete the authentication process.
  2. Once we receive the form, Summer Session staff will withdraw you from your course within 3 business days. You will not receive another email, but you will see a (W) grade in your portal.

 click to start form

Request For Deadline Exception

After the deadline, Request for "W" forms will only be considered for documented medical or other emergency reasons.

Continuing Students 
  • Continuing UCSC students must work with their college advisers if they have medical or emergency reasons to request a late summer withdraw from a course. You must provide signed documentation that details how your condition or emergency prevented you from meeting the original deadline. Medical emergencies can be documented by your physician, healthcare provider, or campus practitioner from the Student Health Center or CAPS. If a college adviser receives appropriate documentation and approves, Summer Session will post the W grade. Simply email summer@ucsc.edu with the approval from the college. Summer Session does not need to see the medical or emergency documentation; The College is the department of record.

Visiting Students 

  • You registered for UC Santa Cruz Summer Session to get your UCSC student account set up and activate your summer enrollment here on our campus. To register and enroll, you agreed to your responsibility for all tuition and fees for classes added to your account. And that you must drop or withdraw from a course yourself for any classes you don't plan to attend.
  • Below is a screenshot from the registration form you submitted.
  • If there were emergency medical or other circumstances that prevented you from being able to withdraw from your class before the deadline, you can submit a written appeal. Your appeal statement should include:
    • Confirmation of emergency medical or other circumstances that prevented you from being able to withdraw from your class before the deadline (i.e., medical documentation). 
    • Confirmation from the instructor that you never attended a class or attempted to take the mid-term or final, or a confirmation that you stopped attending after the medical emergency.
    • Any additional information, documentation, or extenuating circumstances that you feel are relevant to your appeal. 
    • Your contact information (name, ID number, etc.).
Your appeal and documentation should be emailed to us at summer@ucsc.edu before December 6. Once received, appeals take two weeks for review. 
2019-visitor-registration-pic.jpg