Adds, Drops, & Withdraw from Course

UCSC Summer Session differs from the regular academic year and other UC campuses. Read through the following policies regarding adding, dropping, and refunds carefully.

Courseload

  • There is no credit minimum in summer.
  • There is a 15 credit maximum per session.
  • There is a 30 credit maximum for the entire summer.  

If you would like to exceed this maximum, you would need permission from your college adviser, who should email summer@ucsc.edu with the permission. 

Dropping Courses in Summer Session

  • YOU must officially drop your course by the deadline to avoid receiving an F or NP (No Pass) and being responsible for tuition and fees.
  • There are no automatic drops over summer
    • Even if you never attend class - you need to drop yourself
    • Even if you don't pay - you need to drop yourself
    • If you are eligible for UC Financial Aid but decline it, you must still DROP your classes to avoid for them. 
  • Instructors do not drop students in summer. There is no "Administrative Drop by Instructor" in summer; the deadline is firm. 
  • The Summer Session Staff cannot drop you from your classes either.
  • You must drop them using your Student Portal (my.ucsc.edu).

Failure to drop your course will result in billing you full tuition and fees. 

  • If you drop a course, a refund can be given based on the date on which the course is dropped, if you meet the deadlines.  
  • If you enroll and later drop all classes, you are charged a $50 nonrefundable cancellation fee. See refund policy.

Adding Courses in Summer Session

  • There is no "Add by Petition" in summer; the deadline is firm. 

To Request a W from a Summer Course(es)

After the drop deadline has passed, you may withdraw from a class by filing a Request for "W" form. Bring your Student ID to the Summer Session Office in 140 Hahn during our business hours M-F 9am-4pm.

If you cannot make it to the office or need to withdraw from an online class, email summer@ucsc.edu and we will provide you with the necessary 1-page form and Request for W procedure. 

You cannot request a "W" in a class through your portal.

Please note:

  • There are no tuition refunds for a request for "W" - you will be responsible for full tuition and fees. Once you file your Request for "W" form, you cannot rescind.
  • Request for "W" forms are not accepted after the deadline specified in the Summer Session Calendar, whether you come in person or email the completed form.

While the W notation you receive will not be calculated in your GPA, it will appear on your official transcripts and may impact your academic progress. Some graduate programs may not look favorably on W notations. There are, however, times when withdrawing from a class is a very good choice. Consult with an adviser at your college about the benefits and drawbacks of withdrawing.

Request For Deadline Exception

Request for "W" forms are not accepted after the deadline specified in the Summer Session Calendar. We suggest you re-commit to the course since the grade you receive will be on your permanent academic record. After the deadline, Request for "W" forms will only be considered for documented medical emergency reasons.

Continuing Students 
  • Continuing UCSC students must work with their college advisers if they have medical reasons to request a late summer withdraw from a course. Your physician or healthcare provider (or campus practitioner from the Student Health Center or CAPS) must provide signed documentation that details how your condition prevented you from meeting the original deadline. If a college adviser receives appropriate documentation and approves, Summer Session will post the W grade. Simply email summer@ucsc.edu with the approval from the college. Summer Session does not need to see the medical documentation; The College is the department of record.

Visiting Students 

  • You registered for UC Santa Cruz Summer Session to get your UCSC student account set up and activate your summer enrollment here on our campus. In order to register and enroll, you agreed to your responsibility for all tuition and fees for the class you added to your account. And that you must drop or withdraw from a course yourself for any classes you don't plan to attend. Below is a screenshot from the registration form you submitted. If there were emergency medical or other circumstances that prevented you from being able to withdraw from your class prior to the deadline, you may submit a written appeal. Your appeal statement should include:
    • Confirmation from the instructor that you never attended a class or attempted to take the mid-term or final. 
    • Confirmation of alternate summer plans (i.e. proof of job, internship, attendance at another university, etc.) which will further allow us to establish that you were indeed not on campus this summer. 
    • Any additional information or extenuating circumstances that you feel are relevant to your appeal. 
    • Your contact information (name, ID number, etc.).
Your appeal and documentation should be emailed to us at summer@ucsc.edu before December 6. Once received, appeals take two weeks for review. 
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