Grading, Evaluations, and Policy

How to submit

• Instructors use AIS to submit grades. 
• You’ll need to submit and publish. A common issue is not clicking Submit to Registrar; students won’t see their grades if you don’t see “Posted” on the grade roster.
• You can find detailed instructions on the Instructions for Faculty and Instructions for TAs.

Students who did not participate

• If students did not participate in the course, please grade them accordingly. Depending on the student’s grading preference, you can assign an F or NP. 
• If appropriate, our office will guide students through the appeal process. You can forward any inquiries to us or to the deadline exceptions page on our website. 

Incomplete grades

• Incomplete grades are the same in summer as the rest of the year. The INC may be assigned, at your discretion, when student work for a course is of passing quality but for which some specific required work has not been completed. 
• Students must make arrangements with you to receive an Incomplete.
• You may require the student to complete a Petition for Removal of Incomplete. This form must be submitted to the Office of the Registrar by you/your department, not the student. Or, you can change an Incomplete grade to the final grade in AIS without the form.
• The work must be completed and a new grade submitted by the end of the fall quarter. If students do not meet the deadline, the Incomplete lapses to an F (or No Pass).

Change of grade

• A final grade notation may be changed upon your written request, provided that there has been a clerical or procedural error.
• A grade may NOT be changed on the basis of re-examination or the completion of additional work.

See the Registrar’s Grading FAQ for expanded information and policies.

Academic misconduct policy

The cornerstone of intellectual life at UC Santa Cruz is a commitment to integrity in all forms of teaching, learning, and research. Misconduct violates the standards of our community and is punishable by warning, suspension, dismissal, or revocation of degree.

The Academic Misconduct Policy for Undergraduates website states campus policy concerning academic misconduct by undergraduates and describes the process that will be followed once an instructor or teaching assistant suspects that misconduct has occurred.

All students who are charged with misconduct will be invited to discuss the matter with their instructors and with the provosts of the colleges with which they are affiliated. They are also entitled to bring their cases to the Academic Tribunal.

SETS

Student Experience of Teaching Surveys (SETS):

• SETS Summer Calendar

Instructors:

• Access SETS through a confidential system called Blue by eXplorance. Login to access SETS

Department of College staff:

• In order to get started, you will need to be authorized to access your department’s courses in Blue. Please send a request to sets@ucsc.edu and copy your manger to be granted access to Blue.
• Once you have a Blue account, you should also confirm that you are a member of the SETS site in Canvas. This site contains all of the important messages that are sent to the campus staff who work on SETS. Normally, both accounts are created with the initial request for access. Please note that the unique UserID in Blue is the same as the unique UserID in AIS. So, you must have an AIS account in order to get access to Blue.

If you have questions about SETS in Blue you can contact your department or send a request to sets@ucsc.edu.

Submit syllabi

Our office requests that you email a copy of your final syllabi (PDF or Word format) to summe@ucsc.edu

Course syllabi are an incredibly helpful resource for prospective students exploring for next year, and for our visiting students to transfer their classes back to a home campus or high school.

We will include them on our website Course Syllabi page for future reference.

Equal opportunity policy

The University is an affirmative action/equal opportunity employer. The University undertakes affirmative action to assure equal employment opportunity for minorities and women, for persons with disabilities and covered veterans. University policy is intended to be consistent with the provisions of applicable Federal laws.

Equal employment opportunity

• Speak to Someone About Your Concerns
• Consultation
• Problem Resolution/Complaint Investigation
• Filing a Complaint

For Equal Employment Opportunity-related questions and concerns, contact Sonjé Dayries, Associate Director for Equal Employment Opportunity at (831) 459-2686

• Equal Employment Opportunity / Affirmative Action
• Nondiscrimination Policy Statement

The University of California, in compliance with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1982, Sections 503 and 504 of the Rehabilitation Act of 1983, the Americans with Disabilities Act of 1990, the Age Discrimination in Employment Act of 1967, and the Age Discrimination Act of 1985, does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental disability, or age in any of its policies, procedures, or practices; nor does the university, in compliance with Section 402 of the Vietnam Era Veterans Readjustment Act of 1984, and Section 12940 of the State of California Government Code, discriminate against any employees or applicants for employment because they are special disabled veterans or veterans of the Vietnam era, or because of their medical condition (cancer-related, as defined in Section 12926 of the California Government Code), their ancestry, or their marital status; nor does the University discriminate on the basis of citizenship, within the limits imposed by law or university policy; nor does the university discriminate on the basis of sexual orientation; nor is sexual harassment tolerated. This nondiscrimination policy covers admission, access, and treatment in university programs and activities, and application for and treatment in university employment.

For more information see:

• Office for Diversity, Equity, and Inclusion (EEO/AA)
• UC Nondiscrimination And Affirmative Action Policy