Annual Timeline

January

Promote courses in winter classes and advising meetings!

1/5:Deadline for Department/College to submit New Summer Courses and Summer Course Revisions in Curriculum Approval and Tracking (CAT) 

1/15: Deadline for Division to submit New Summer Courses and Summer Course Revisions to CCI

1/27: Class Notes Prerequisites & Restrictions information updated for course sponsoring department managers to approve

1/31: 

• GSI packets due via CARS online form for CCI review
• Compliance information due for any new lecturers

February

2/3: Scheduling form sent to all instructors

2/10: Scheduling form due from summer instructors

March

• AHR begins sending  Faculty and Lecturer appointment letters
• Faculty are attached to courses in AIS after accepting appointment letters
• Mandatory discussion sections scheduled by Summer Session Office

3/4: Departments, Colleges, and Summer Faculty asked to review schedule

3/15:

• Summer term active in Schedule of Classes
• New courses must have CCI approval to be offered

April

• AHR begins sending GSI appointment letters as CCI approves
• GSI are attached to courses in AIS as CCI approves
• Promote courses in spring classes and advising meetings!

4/1: Registration opens for summer-only visiting, incoming Summer Edge, and high school students to be able to take summer classes.

4/28: Initial Deadline  to submit Discussion Section requests

May

5/1: Enrollment opens for continuing UC Santa Cruz students (who took classes in the Spring) at 9 a.m. 

5/2: Enrollment opens for visiting summer-only and incoming students

5/12: Teaching Assistant allocation estimates sent. Departments and College Managers can add their TAs after they get their estimate.

• The TA estimate is derived from the sum of current enrollments divided by 44. Departments use estimates to begin considering which classes to place TAships, and who might fill them. 

5/15: Initial low enrollment red flag email sent to departments and course instructors whose classes are below 18+ students needed in lower division courses or 15+ in upper division courses.

Textbooks:

• Course readers for Session 1 to Copy Center due 
• Orders for Session 1 textbooks to Bay Tree Campus Store 

June

6/2: TA allocations calculated and sent to academic units.

• Department and College Managers may submit TA and Reader Appointments
• Session 1, 8wk, and 10wk allocations: to account for additional enrollments that take place between June 3 and June 23, the final allocation is 5% over the June 3 actual enrollment number.
• Session 2 allocations will be recalculated again on July 1 to address any additional enrollments; any additional TAs may be used in session 2 only. 

6/6: TA appointment and Reader requests due 

• AHR sends TA appointment letters
• AHR sends Reader appointment letters
• GSIs – For any AI advancing to become TF or TF graduating to become Lecturers, new title information must be emailed to AHR at  ue-ahr@ucsc.edu
• Summer will schedule optional discussion sections with TAs and instructors

6/6 Enrollment census for Session 1, 8wk, and 10wk course cancellation 

• 18+ students needed in lower division course or 15+ in upper division courses.
• Course cancellations made – Summer Session contacts faculty, departments, and students to support them in changing plans
• 17 days before the start of instruction

6/23: 

• Start of Summer Session 1, 8wk, and 10wk Instruction

Textbooks:

• Visit ucsc.textbookx.com and log in with your CruzID. Click on your summer course and add the materials you would like students to have for class. 

July

7/1: Session 2 TAship allocations recalculated to address any additional enrollments

• To account for any additional enrollments added from June 3 – July 1.
• Summer Session will contact affected departments directly to alert them to additional allocations. 

7/4: Fourth of July – no instruction, administrative holiday

7/11: Session 1 Final Deadline TAs and Reader Hiring

7/11: Enrollment census for Session 2 course cancellation 

• 18+ students needed in lower division courses or 15+ in upper division courses.
• Course cancellations made – Summer Session contacts faculty, departments, and students to support them in changing plans
• 17 days before the start of instruction

7/18: 8-Week Final Deadline TAs and Reader Hiring

7/28: Start of Summer Session 2 Instruction

7/31: Grades due for Session 1 courses

August

8/1: 10-Week Final Deadline TAs and Reader Hiring

8/15: Session 2 Final Deadline TAs and Reader Hiring

8/21: Grades due for 8-Week courses

8/29: End of Summer Quarter

September

9/4: Grades due for Session 2 and 10-Week courses, independent studies, and field studies